CLERICUS

CLERICUS is a Florida-based case maintenance system developed exclusively for Florida Clerks by Florida Clerks.  CLERICUS, as the newest version of the court case system which is currently implemented in thirty-five counties in the state of Florida, will provide a state-of-art upgrade to the existing case maintenance applications supported by the FCCC Services Group (FCCCSG).

CLERICUS is developed using Microsoft .Net framework and utilizes a Service Oriented Architecture (SOA).  This design allows for tighter integration among the various programs as well as allowing other applications to be developed by third parties that utilize the common functionality.

CLERICUS eBrochure

CLERICUS Users Conference

Clericus User Conference 2014

The Clericus User Conference was held on April 22 – 24th at the Hilton University of Florida Conference Center in Gainesville, FL.  It was a terrific opportunity to learn, share best practices and network with other CLERICUS Counties and users in the state. More than 100 people, including Clerks and staff, were in attendance. Among the topics discussed for CLERICUS users were Assessment and Collections Report Workshops, AOSC 14-19, E-Filing Workshop, OR application demo, status reports, question and answer sessions, and CCB information.

The Florida Court Clerks & Comptrollers would like to especially thank Hon. Paula S. O'Neil (Pasco) for welcoming attendees and kicking off the conference. Special thanks to Linda Warren (Walton) and Carole Pettijohn (Manatee) for their presentations.

Should you have any follow up questions relating to the presentations or the conference, please contact Melissa Bennefield.

CLERICUS Users Conference 2013

The Florida Court Clerks & Comptrollers hosted a three-day CLERICUS Users Conference in Gainesville April 23-25, 2013, and more than 100 people, including Clerks and staff, were in attendance. Among the topics discussed for CLERICUS users were: implementation of the system; paperless courts; how to create and edit reports and forms in CLERICUS; auto dockets and docket modules; traffic processing, including e-citations and Uniform Traffic Citations (UTCs); Service Desk “Hot Topics”; e-filing and appeals processing.

Each session was recorded and is available for those that were unable to attend or would like to review any of the presentations and discussions.

The Florida Court Clerks & Comptrollers would like to especially thank Hon. Becky Norris (Gulf), Hon. Ray Norman (Bradford), Hon. Dana Johnson (Dixie) and Hon. Tim Smith (Putnam) for welcoming attendees and kicking off the conference. A special thanks also goes out to Hon. Chips Shore (Manatee) and Clerk’s staff from Manatee, Martin and Santa Rosa counties for their participation and informative presentations, staff from the Florida Department of Highway Safety and Motor Vehicles for their participation and the staff from 28 Clerks’ offices for attending and helping to make the event such a success.

Should you have any follow up questions relating to the presentations or the conference, please contact Lisa Rubes.

 

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Core Functions and Interfaces

Benefits

Support

Training

 


Core Functions

Case Maintenance

All current FCCC applications are being converted into the CLERICUS database (.NET environment). This design allows for tighter integration among the various programs as well as allowing other applications to be developed by third parties.

  • Criminal
  • Civil
  • Traffic
  • Probate
  • Juvenile
  • Event Scheduler & Tickler
  • Document Generation / Notification with Electronic Signatures
  • File and Evidence Tracking
  • Passport Module
  • Tax Deed Module
  • Jury & Witness Module
  • Parking Tickets
  • E-Processes
    • E-Marriage Licenses
    • E-Citation
    • E-Payment
    • E-Arrest
  • In-Court Processing System (ICPS)
  • Web Pilot – code and security are core requirements

Document Management

  • NetDMS
  • Redaction Software

Reporting

  • Article V Reporting
  • Statewide Reporting
  • Standard Reporting
  • Configurable Reporting Subsystem

System Management

  • System Audit Tracking
  • Configurable Security Profiles and Functions

Account Management

  • Central Cashering
  • Collection Agency Module

Additional Interfaces and Functions

Interfaces

  • Jail Interface (Livescan)
  • E-Filing
    • Pro Se (part of E-filing)
    • E-Recording
  • Finance Interface
  • Standard Interfaces for Data Sharing
    • Law enforcement booking systems
    • Courtroom recording systems
    • Judicial calendaring systems

Optional Product Integration

  • Mentis aiRedact
  • Mentis aiIndex

Optional Functionality Offerings

  • Data Vaulting
  • Official Records (ORI)

 

Official Records Indexing Features

Task Assignment

Supervisor can assign specific instruments to staff members for indexing and/or verification

Individual user status reports

Clone Instrument

Duplicates the instrument type as many times as the user designates

Lists the instruments immediately for editing and viewing

Escrow

Track and maintain Escrow accounts and balances

Instrument labels embedded into top portion of each scanned image...no more putting a label on every page!

Invoice System

Create invoices for customers that are billed on a periodic basis

Tracks invoices as they are paid

Interfaces to OpenPay

Cashier can receipt credit card payments directly from the ORI Application

Security Settings

Supervisor can hand tailor each user’s security access at any time.

Internal Instruments

User can record internal documents that do not have a charge associated with them such as court papers.

 

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Benefits

CLERICUS complies with Florida Statutes and both local and statewide reporting requirements

CLERICUS is the only Florida based case maintenance system that is developed for the Clerks by the Clerks

CLERICUS utilizes cutting edge technology

CLERICUS enables the Clerks’ staff and their operations to become more efficient

CLERICUS is easy to deploy

CLERICUS will streamline the Clerk’s processes

CLERICUS utilizes user friendly point and click operations

CLERICUS is a fully integrated case maintenance system for all case types

CLERICUS uses application modules common to all case types (security, receipting, reporting) whenever possible

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Support

Information Technology Division

The FCCC Information Technology Division consists of Application Development, Systems Engineering and Operations, Projects Development, and the Service Center which provides the Clerks with end-user support for all FCCC applications.

FCCC’s highly experienced staff consists of criminal, civil, recording and indexing, probate, jury, traffic, imaging, data processing, programming, technical, and documentation specialists. The Technology Division is available to provide prompt assistance with the application, database, system administration, programming, networking, e-commerce, Microsoft .NET, Informix and UNIX. FCCC also provides technical and user training, and consulting services to its customers.

Phone: (850) 414-2210, Fax: (850) 921-0988
email: support@flclerks.com

Training

In-House

Training is a top priority with FCCC. Class sizes are small to ensure a positive learning experience and involve interactive instruction, training materials, and relevant exercises.

New User: Designed for new or existing employees with some experience wishing to refresh their knowledge of the application. Course curriculum includes full coverage of the application through the entire life-cycle of a case. Emphasis will be given on functionality that can be used to improve productivity. This course is designed for 12 attendees in a one user/one computer atmosphere.

Advanced: Designed for employees with a solid working knowledge of the application wishing to acquire advanced training in the areas of application administration. This course is designed for 12 attendees in a one user/one computer atmosphere.

Workshop: Designed to provide course information in the form of presentations and round-table discussions of topics relevant to the attendees. Hands on training may be provided in a small group setting with a many users/one computer atmosphere. Workshops are designed for a larger number of attendees.

eTraining

CLERICUS features eTraining modules to guide the user through the fundamentals of using each application.

Individuals learn at their own pace via instructor narration and animated demonstrations. Users can review modules at any time to refresh their skills. eTraining will be available on DVD and online at the CLERICUS website.

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What's New

CLERICUS E-News

Check out the new CLERICUS E-News on the Documentation page. To subscribe, send an email with your Name, Position, County Name, and email address to:
support@flclerks.com

CLERICUS Counties

Marion County has joined the CLERICUS family - welcome Marion County!

The following counties are live and using the CLERICUS application: Holmes, Santa Rosa, Dixie, Taylor, Hernando, Gulf, Highlands, Martin, DeSoto, Walton, Sumter, Nassau, Bradford, Jefferson, Gilchrist, Jackson, Hendry, Columbia, Okeechobee, Putnam, Manatee, Hardee, Wakulla, Liberty, Franklin, Pasco, Baker, Union, Hamilton, Suwannee, Madison, Calhoun, Lafayette, Washington and Glades.

The final scheduled install was performed on September 27, 2013!

Currently, 36 counties are signed up as members of the CLERICUS team.


Contact Information

For more information on CLERICUS contact:

Melvin Cox, Director of IT: Phone: (850) 921-0808
Melissa Bennefield, CLERICUS Project Manager
: Phone: (850) 921-0808

FCCC Service Center:
850-414-2210 (press 1 at the prompt) or email: support@flclerks.com


MyFloridaCounty Logo

The MyFloridaCounty.com website is an easy-to-use, cost-efficient way of handling transactions that would normally be handled either through the Clerks walk-in counter or mailroom. Use your credit card to make online payments.

Click on the links below to access the services which are also available en español.

Search and Order Official Records

Pay Child Support

Pay Traffic Citations MyFloridaRemit.com logo

 

Avoid the hassle of sending checks each month and pay online. Use MyFloridaRemit.com for all child support payments made using the electronic check (e-check) payment method.


MyFloridaClerks Logo

Find information about the Courts, public records, research how to file a small claims case or find an official record.

The Clerk's office performs nearly 1,000 different constitutional and statutory functions or duties, representing the broadest and most diverse mantle of responsibility of any locally elected official. Find out more about the many things we do and the many ways we can help you at MyFloridaClerks.com.


Florida Trust Logo

The Florida Local Government Investment Trust (Florida Trust) is a local government investment pool developed through the joint efforts of the Florida Court Clerks & Comptrollers (FCCC) and the Florida Association of Counties (FAC).

Organized on December 12, 1991, the Florida Trust is designed to compliment existing investment programs by providing an investment vehicle for funds that can be invested on a short to intermediate term in securities with maturities and returns generally greater than those of money market instruments. The Florida Trust is an open ended, professionally managed fund available only to public entities in Florida.