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MEETING DOCUMENTATION

UPCOMING MEETINGS

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For any information about meetings, please contact Beth Allman.

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Board of Directors 2014

Board of Directors 2013

Board of Directors 2012

Board of Directors 2011

Rules Subcommittee

Website Subcommittee

Pro Se Subcommittee

Funding Subcommittee

 

2013-2014 Meeting Schedule

2013-2014 Schedule of Meetings for the Florida Courts E-Filing Authority Board of Directors pdf document link

BOARD OF DIRECTORS

Florida Courts E-Filing Authority Board of Directors Meeting
May 5, 2014
1:00 – 3:00 p.m.
Plantation on Crystal River
9301 W. Fort Island Trail
Crystal River, Florida 34429
and by WebEx

May 5, 2014 BOD Agenda – to come
Minutes – to come
Financial Reports – to come
Monthly Progress Report – to come
Service Desk Report – to  come

 

Board of Directors Meeting
April 10, 2014
10:00 a.m. – 12:00 p.m. DST
by WebEx

April 10, 2014 BOD draft agenda
March 10, 2014 BOD Minutes
February 2014 Financial Reports
Service Desk Report March 2014
E-Filing Report April 2014

 

COMMITTEE MEETINGS

TBA


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PREVIOUS MEETINGS DOCUMENTATION

All documents are in Adobe Acrobat pdf format unless otherwise noted. A free copy of Adobe Acrobat Reader can be downloaded from Adobe's website. NOTE: Documents will open in a new window.

BOARD OF DIRECTORS

2014 Meetings

Board of Directors Meeting
March 10, 2014
1:00p.m. – 3:00 p.m.

Agenda March 10, 2014 BOD Meeting
Feb 13, 2014 BOD Minutes
January 2014 Financial Report
Supplemental Agreement Activity
E-Filing Report
Service Desk Report

 

February 13, 2014 Board of Director’s Meeting
10:00 a.m. to 12:00 p.m.
By WebEx

Agenda Feb 13, 2014 BOD Meeting
January 28, 2014 Minutes
Progress Report
Service Desk Report January 2014

 

January 28, 2014 Board of Director's Meeting pdf document link
9:00 a.m. – 11:00 a.m.
Grand 6
Hyatt Regency
Jacksonville Riverfront
225 East Coastline Drive
Jacksonville, FL 32202

Agenda Jan. 28, 2013 pdf document link
Proposal for Addition of Portal Users pdf document link
December 11, 2013 Minutes pdf document link
December 2013 Financial Report pdf document link
E-Filing Monthly Status Report - Jan 2014 pdf document link
Service Desk Report pdf document link
FCCC Pro Se Committee Recommendations pdf document link

 

2013 Meetings

December 11, 2013 Board Meeting

Board of Director’s meeting
December 11, 2013
10:00 a.m. - 12:00 p.m. EST
By WebEx

Agenda Dec 11, 2013
November 13, 2013 Minutes
Financial Report Oct. 2013
Progress Report Dec. 2013

November 13, 2013 Board Meeting

Board of Director’s Meeting
November 13, 2013
10:00 a.m. – 12:00 p.m.
Sanibel Harbor Mariott Resort and Spa
17260 Harbour Pointe Drive
Fort Myers, FL 33909
Caloosa A

Agenda Nov 13, 2013
October 10, 2013 Minutes
October 28, 2013 Special Meeting minutes
Finance Report – to come
Progress Report
E-Filing Other States

 

October 28, 2013 Board Meeting

Board of Director’s Meeting – Special Meeting
October 28, 2013
9:00 a.m. – 9:30 a.m. EDT
Agenda – to come

October 10, 2013 Board Meeting

October 10, 2013
Board of Directors meeting
10:00 a.m. to 12:00 p.m.
By WebEx

Agenda Oct 10, 2013
Minutes BOD September 16, 2013
Minutes September 27, 2013 Workshop
September 2013 Financial Report
October 2013 Progress Report

 

September 27, 2013 Board Meeting

September 27, 2013
Board of Directors Workshop
E-Filing Portal Demonstration
10:00 a.m.  EST
by WebEx

Agenda Sept 27, 2013

 

September 5 and 16, 2013 Board Meetings

Board of Director's emergency meeting September 5, 2013
9:00 a.m. – 10:00 a.m. EST
By WebEx
Agenda

 

Board of Director’s Meeting – September 16, 2013
September 16, 2013
2:00 p.m. - 4:00 p.m. CST

Agenda
III. Minutes August 15, 2013
III. Minutes September 5, 2013 Emergency Meeting

IV. Finance Reports
VI. Progress Report

Letter to Chief Justice Polston 9-2013
Criminal Readiness September 17, 2013
Letter from Pat Frank
email from John Tomasino, PD Association
PD05 efile letter
PD11 efile letter 

 

August 15, 2013 Board Meeting

Regular Board of Director’s meeting Word document link
August 15, 2013
10:00 a.m. – 12:00 p.m.
By WebEx

Agenda  Word document link
III. Minutes pdf document link
IV. Finance reports pdf document link
V. Progress Report pdf document link
Letter from Hon. Bob Inzer pdf document link
Criminal Court Readiness pdf document link

 

July 18, 2013 Board Meeting

Board Meeting July 18, 2013 Word document link
10:00 a.m. – 12:00 p.m.
Munich Room
Renaissance Orlando Airport Hotel
5445 Forbes Place
Orlando, FL 32812

Agenda pdf document link
III. Minutes pdf document link
IV. Finance reports pdf document link
V. Progress Report pdf document link
VIII. Appellate Fee Collection pdf document link
Other Business Word document link

 

June 10, 2013 Board Meeting

Board Meeting June 10, 2013 Word document link
10:30 a.m. – 12:00 p.m.
Saddlebrook Resort
5700 Saddlebrook Way
Wesley Chapel, FL 33543

II. Agenda Word document link
V. May 2013 Minutes pdf document link
VII. Finance Report
      2013-2014 Budget pdf document link
      Treasurer’s Report pdf document link
VIII. Progress Reports
      Monthly Status Report 2013 pdf document link
      Supreme Court E-Filing Report
XI. New Business

 

May 23, 2013 Board Meeting

Board Meeting May 23, 2013 Word document link
10:00 a.m. – 2:00 p.m.
Renaissance Orlando Airport Hotel
5445 Forbes Place
Orlando, FL 32812


II. Agenda pdf document link
III. April 2013 Minutes pdf document link
IV. Finance Report pdf document link
V. Progress Reports
             May Status Report 2013 pdf document link
             Supreme Court E-Filing Report pdf document link

VII. New Business
             Fla.R.Jud.Admin. 2.525  External Drives (.tif file)                
             Federal E-Filing Document Size Restrictions  
                           U.S. Middle District, Florida pdf document link
                           U.S. Northern District, California pdf document link

Best Practices Documentation

BP Statewide Portal Guidelines v10 pdf document link
SCDD Version 3 0 Final pdf document link
Standardized Civil Case Types and Sub Types pdf document link
Standard Document Groups pdf document link

April 11, 2013 Board Meeting

Board Meeting April 11, 2013 Word document link
10:00 a.m. – 12:00 p.m.
Renaissance Orlando Airport Hotel
5445 Forbes Place
Orlando, FL 32812

II.  Agenda pdf document link
III. March 2013 Minutes pdf document link
IV. Finance Report pdf document link
V. Progress Reports pdf document link

March 12, 2013 Board Meeting

Board Meeting March 12, 2013 Word document link
3:30-5:30 p.m.
Aloft Hotel
Tactic Rooms 1 & 2
200 N. Monroe St.
Tallahassee, FL 32301

II. March 12, 2013 Agenda pdf document link
III. February 2013 minutes pdf document link
IV. Financial Report pdf document link
V. March Progress Report pdf document link

 

February 14, 2013 Board Meeting

Board Meeting February 14, 2013 pdf document link
10:00-Noon
by WebEx

II. February 14, 2013 Agenda pdf document link

III. January 2013 minutes pdf document link

IV. Finance Reports

December 2012 Report pdf document link
January 2013 Report pdf document link

IV. Progress Reports

February 2013 Progress Report pdf document link

VI. New Business

Accessibility Policy pdf document link

Privacy Policy pdf document link

Terms of Use pdf document link

 

January 10, 2013 Board Meeting

Board Meeting January 10, 2013 Word document link
10:00-Noon
Renaissance Orlando Airport Hotel
Vienna A
5445 Forbes Place
Orlando, FL 32812

II. January 10, 2013 Agenda pdf document link

III. December 2012 minutes pdf document link

IV. Progress Reports pdf document link

V. Funding Subcommitteepdf document link

 

December 13, 2012 Board Meeting

Board Meeting December 13, 2012 pdf document link
10:00-Noon
by WebEx

II. Agenda pdf document link

III. October 2012 Minutes pdf document link

IV. Financial Reports

V. Progress Reports

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2012 Board Meetings

October 12, 2012 Board Meeting

October 12, 2012 Board Meeting Word document link
10:00 a.m. – Noon
By WebEx

Agenda October 2012 pdf document link
III. September minutes pdf document link
IV. Monthly Finance Report
      Balance Sheet pdf document link
      Statement of Activities pdf document link
V. Monthly Progress Report pdf document link
VII. Website Subcommittee report
      RFP Proposal pdf document link
      Memo to Authority pdf document link
VIII. October 5, 2012, letter to Chief Justice from Authority Board
      Letter pdf document link
      Report pdf document link

September 13, 2012 Board Meeting

September 13, 2012 Board meeting Word document link

10:00 a.m. – Noon
by WebEx

Agenda pdf document link
III. August minutes pdf document link
IV. Balance Sheet - August 2012 pdf document link
IV. Statement of Activities August 2012
pdf document link
V. September 2012 eFiling Updatepdf document link

August 16, 2012 Board Meeting

August 16, 2012 Board Meeting Word document link
10:00 a.m. - 12:00 p.m
WebEx

II. Agendapdf document link
III. July Minutespdf document link
IV. A. Statement of Activities July 2012 pdf document link
IV. A. Balance Sheet - July 2012 pdf document link
V. August Status Report pdf document link

July 26, 2012 Board Meeting

July 26, 2012  Board  Meeting Word document link
10:00 a.m. - 12:00 p.m
WebEx

II. Agendapdf document link
III. June 2012 Minutespdf document link
V. July 26, 2012 E-Filing Update pdf document link
VI. Finance Report
           Balance Sheet
pdf document link
           Statement of Activitespdf document link
VII. C.  Court and Judicial Readiness 
           Technology Survey pdf document link
           Judge Viewer Survey pdf document link

 

Annual meeting
June 12, 2012  1:30-3:00 p.m. Wyndham Bay Pointe

June 2012 Agenda Word document link

April minutespdf document link

V. April meeting minutes pdf document link
    May workshop minutes pdf document link
VI. a. Proposed 2012-2013 Budget pdf document link
      b. Annual Audit pdf document link
      b. SSAE 16 pdf document link
VII.  Progress Report-June pdf document link
VIII.c. Interlocal Agreement Revisions pdf document link

May 30, 2012 Workshop Teleconference

Board of Directors Workshop Teleconference by WebEx  pdf document link

I. May 30 Agenda pdf document link

II. Balance Sheet - April 2012 pdf document link

II. Statement of Activities April 2012 pdf document link

III. Progress Reports


April 24, 2012 E-Filing Authority Board Meeting Documents

Board of Directors Meeting - Spring Conference Word document link

II. April 24 Agenda Word document link

III. Minutes

IV. Finance Reports

A. Monthly Finance Reports

Balance Sheets

Activities Statements

B. Director and Officer’s Insurance

C. Funding

V. Progress Reports 

VI. Subcommittee Reports

B. Forum for Users

VII. Unfinished Business

A. Amendment to Interlocal Agreement pdf document link - Status of consent agreements

B.  Purchasing Policy

VIII. New Business

A. Demonstration

B. ePortal Standardization

C. Best Practice Update

D. Legislation - a. HB 231, b.  HB 7095

       

 

Board of Directors Workshop Teleconference by WebEx Word document link
March 26, 2012

March 26 Agenda pdf document link

 

February 1, 2012 E-Filing Authority Board Meeting Documents

II. Agenda pdf document link

III. November Minutes pdf document link

IV. Finance Report

V. Progress Reports

VI. B. Forum for Users

i. ePortal Release Notes pdf document link

ii. Status of Open Requests pdf document link

VII. A. Amendment to Interlocal Agreement pdf document link

VIII. C. Purchasing Policy pdf document link

 

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2011 Board Meetings

November 2, 2011 E-Filing Authority Board Meeting Documents

II.   Agenda pdf document link

III.  September 28, 2011 Board of Directors Draft Minutes pdf document link

IV. Update on Portal Implementation

V. A. Website Subcommittee Minutes-October 12, 2011 pdf document link 

V. B. Pro Se Subcommittee Minutes - September 28, 2011 pdf document link 

V. C. Portal Budget and Revenue Subcommittee

VI.  Revisions to Interlocal Agreement

 

September 28, 2011 E-Filing Authority Board Meeting Documents

Agenda pdf document link

June 2011 Minutes pdf document link

V. C. County Readiness Report pdf document link

V. D. Balance Sheet pdf document link

V. D. Statement of Activities pdf document link

VI. A. Amendment to Interlocal Agreement pdf document link

VII. A. 2011-2012 Budget pdf document link

VII. D. Implementation Site Issues pdf document link

VII. E. Plan of Action Response to SC 11-399 pdf document link

Other September Meeting documents

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SUBCOMMITTEE MEETINGS

Rules Subcommittee

Rules Subcommittee Meeting
October 28, 2013
9:30 a.m. – 10:30 a.m.

Agenda October 28, 2013
October 28, 2013 Minutes
August 30, 2013 Minutes

 

Rules Subcommittee meeting
August 30, 2013
3:30 p.m. by WebEx

Agenda

 

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Website Subcommittee

Website Subcommittee Word document link
July 9, 2013
9:00 a.m. to 10:00 a.m.
by WebEx
Agenda Word document link
June 7, 2013 Website Subcommittee Minutes pdf document link

 

Website Subcommittee Word document link
June 7, 2013  
3:00 p.m. to 4:00 p.m.
by WebEx
Agenda Website Subcommittee Word document link

 

Website Subcommittee Word document link
May 16, 2013 (rescheduled)
by WebEx
Agenda Website Subcommittee pdf document link
Website April 9, 2013 Minutes pdf document link

 

Website Subcommittee Word document link
April 9, 2013  9:30 a.m. by WebEx
Agenda Word document link
April 9, 2013 Minutes pdf document link

September 13, 2012, Website Subcommittee Meeting Word document link
9:00 a.m. – 10:00 a.m.
by teleconference
Sept. 13, 2012 Subcommittee Agenda pdf document link

 

Website Subcommittee Workshop Word document link
June 7, 2012
11:00 a.m. – 12:00 p.m.
June 7, 2012 Agenda Word document link

 

Website Subcommittee Meeting Word document link
June 12, 2012
12:00 p.m. – 12:45 p.m.
Wyndham Bay Point Restaurant
4114 Jan Cooley Drive
Panama City Beach, FL 32408
June 12, 2012 Agenda pdf document link

 

Florida Courts E-Filing Authority Website Subcommittee Word document link
will meet immediately preceding the Board of Directors meeting
April 24th at 12:15 p.m. Century Room
Hilton University of Florida Conference Center

 

Website Subcommittee teleconference Word document link
April 10, 2012
10:30 a.m. - 11:30 a.m.
April 10, 2012 Subcommittee Agenda pdf document link

November 1, 2011 Minutes pdf document link

 

Portal Process Subcommittee

Portal Process Subcommittee Word document link
April 9, 2013
1:30pm – 2:30 pm - By WebEx
Agenda pdf document link

Minutes Portal Process April 9, 2013 pdf document link

Meeting was continued to April 11, 2013 at 9:00 a.m., Normandy B Room at the Renaissance, Orlando.

 

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Pro Se Subcommittee

Joint Authority/FCTC Pro Se Committee
February 4, 2014
10:00 a.m. – 11:00 a.m.
By WebEx

Agenda
October 2013 Minutes
February 4, 2014 Pro Se minutes
Consolidated Pro Se Recommendations 2-4-2014

 

Pro Se Subcommittee Meeting
October 30, 2013
1:00 p.m. – 3:00 p.m.

Agenda October 30, 2013
October 30, 2013 Pro Se meeting minutes

 

FCCC Pro Se/Self Help Committee Word document link
June 7, 2013
1:00 p.m. - 2:00 p.m. by conference call

FCCC Pro Se Agenda pdf document link

 

Funding Subcommittee

Florida Courts E-Filing Board of Directors’
Funding Subcommittee Meeting
pdf document link
December 11, 2012
11:00 a.m. – 12:00 p.m. Noon
Telephonic meeting

Funding SubCommittee December 2012 Agenda pdf document link

EFA Funding SubCommittee meeting recording (Zip File - for best results use Google Chrome or Mozilla Firefox and not Internet Explorer 8 or below to save zipped files)

EFA Funding SubCommittee meeting recording (MP3 file - please save to your computer before playing)

This meeting was continued to January 4, 2013, 10:00 a.m.

Funding Subcommittee Meeting January 4, 2013 Agenda pdf document link

Funding Subcommittee Minutes December 2012 pdf document link

 

Florida Courts E-Filing Funding Subcommittee Word document link
The subcommittee will meet prior to the Annual Meeting
June 12, 2012
12:45 p.m. – 1:30 p.m.
Gardenia Room
Wyndham Bay Pointe

Agenda pdf document link

E-Filing Project to date Expenses as of 2-29-12 v2 pdf document link

ePortal Funding Options Costs 6-4-2012 pdf document link

EPortal Project to Date Costs plus budget 2013 v2 pdf document link

 

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